Wedding Planner vs. Wedding Coordinator: Which Do You Need?

It’s no secret that planning a wedding is no small task, which begs the question; Should I get a wedding planner or a wedding coordinator?

How do I know which one I need?

In this blog series, we will be discussing the key differences you should be aware of to help you find the best fit for your special day.

Wedding Planners: Fundamentally, their role is to manage and execute all of the logistics involved in planning your day. From sourcing and booking suppliers to managing contracts and developing timelines, while keeping track of your budget.

  1. Provides vendor referrals and negotiates contracts; schedules and attends all vendor meetings.

  2. Creates detailed timelines and floor plans.

  3. Helps determine and manage your budget.

  4. Attends site tours and menu tastings.

  5. Brainstorms style ideas and coordinates design details.

  6. Coordinates hotel room blocks and transportation.

As every planner comes into the industry with a totally different skill set, experiences and training. Planners with a creative background are more passionate about the creative aspects of the day, while those who have worked in more organisational roles may be more spreadsheet and timeline driven. So, the right planner for you, will be the planner whose skills compliment your overall vision and needs for your special day.


If you’re managing most of the wedding preparation yourself, you can be more flexible when it comes to when to choose to hire your wedding planner. On the other hand, if you require full planning services, it is best to hire a wedding planner ASAP as most wedding planners on average take on 8-10 weddings a year, so bookings aren’t readily available especially during the peak summer months.

A Wedding Planner can take on as little or as much of the organisation of your wedding as you want, giving you the option to tailor their involvements in planning to meet your requirements. Hence why most planners offer a range of services to suit multiple needs.


In terms of where to find a wedding planner we suggest you try the UK alliance of Wedding Planners website as this will provide you with planners across the UK. You can also use social media - Facebook, Instagram and Twitter to get a good idea about the planners personality and specialisation, especially if you find yourself constantly looking and liking their posts.


Bonus Tip: When you’re comparing proposals and quotations from planners, don’t simply look at the figure alone. When looking at the amount consider the level of support and service you will be getting for the amount you are paying to determine whether your quote is good value for you, i.e. site visits, travel, calls, admin etc.


So before you dismiss using the services of a Wedding Planner, either to plan the whole event or just part of it, look at the big picture and see the benefit they can add to your big day.


Stay tune for our next post as we will be looking at the role of a wedding coordinator.


Until then, stay safe


Mannuela x



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